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Get a PESEL number and a trusted profile - a service for Ukrainian citizens in connection with an ar


Do you have Ukrainian citizenship and are you in Poland because of the hostilities in your country? You can get a PESEL number, which will allow you, for example, to take advantage of health care, social assistance or set up a company in Poland. At the same time, you can get a trusted profile that allows you to deal with many official matters via the Internet. Check how to do it.


Information: Who can get

Any person who came to Poland from February 24, 2022 directly from the territory of Ukraine in connection with hostilities in their country and:

  • has the citizenship of Ukraine,

  • is the husband / wife of a Ukrainian citizen, but does not have Ukrainian citizenship.

PESEL may also be obtained by a person who left Ukraine in the period from February 24, 2022 and then came to Poland in connection with hostilities in Ukraine and:

  • has the citizenship of Ukraine and the Polish Card,

  • is a member of the immediate family of a person who has the citizenship of Ukraine and the Polish Card.

Citizens of Ukraine cannot apply for a PESEL number if:

  1. they own:

  • permanent residence permit,

  • temporary residence permit,

  • long-term resident's European Union residence permit,

  • refugee status,

  • subsidiary protection,

  • permit for tolerated stay;

  1. have filed applications for international protection in the Republic of Poland or someone has filed such an application on their behalf;

  2. declared their intention to submit applications for international protection in the Republic of Poland or to which such declarations relate.

What you need to prepare

  • Application for granting a PESEL number to a citizen of Ukraine in connection with an armed conflict (.pdf file, 517 kB). You can also get an application at any commune office. You can also download the application in the Russian language (.pdf file, 549 kB).

  • A document that will confirm the data you provide in the application, including your identity. A document that will confirm the data you provide in the application, including your identity. If you do not have such a document, signing the application by you is legally equivalent to a declaration that your data is true.

  • Data you enter in the application:

  • first name and last name,

  • date and place of birth,

  • country of birth and citizenship,

  • date of entry to Poland,

  • Ukrainian registration number - if you have one,

  • to obtain a trusted profile - contact details: e-mail address and Polish telephone number.

  • If you are completing the application on behalf of a minor (child under 18), provide the details of the parents and / or the person actually caring for the child.

A color photo on photographic paper in the size of 35 x 45 mm (width x height) and - if you are in the photo with dark glasses or a hat - a corresponding certificate. Check what conditions the photo should meet. To get a trusted profile, you must have:

  • a working mobile phone with a number from a Polish operator of which you are the exclusive user,

  • the e-mail address you are using.

Remember! Your fingerprints will be taken when you submit your application.


What you gotta do

1. Fill out the application, prepare the necessary documents and a photo - details can be found in the What you need to prepare section.


You must submit the application in person. A child under the age of 12 does not need to be present when submitting the application - except where their identity will be determined on the basis of a declaration.

The application on behalf of the child is submitted by one of the parents, guardian, probation officer, temporary guardian appointed by the guardianship court, or the person exercising actual custody of the child. Fingerprints are not collected from children under 12 years of age.

  1. Make a handwritten signature on the application.

  2. Submit the application at any municipal office - details can be found in the Where do you apply section .

  3. The clerk will take your fingerprints.

  4. You will receive a printout of the confirmation of granting the PESEL number.

  5. If you are over 18, on the application you can consent to:

  • entering data (e-mail address, mobile phone number) into the contact data register. Information on the Register of Contact Data can be found in the What is the Register of Contact Data section ;

  • trusted profile confirmation. For details, see What is a trusted profile .

If there are any deficiencies in the application - the clerk will ask you to supplement them. The Office may not process your application - if the application does not meet the official requirements.


Where you submit your application

At any commune office. Enter where you are and you will find the nearest office SEARCH Check out the others


How much will you pay

The service is free.


Where will you get the confirmation

At the commune office where you submit the application.


What is a PESEL number

It is an eleven-digit numeric symbol that uniquely identifies a natural person. PESEL number includes:

  • date of birth,

  • consecutive number,

  • gender designation

  • check number.

The PESEL number will allow you, for example, to take advantage of health care, social assistance or to set up a company in Poland.


What is the Register of Contact Data

The Register of Contact Data (RDK) is a database thanks to which you can be sure that the public administration has access to your current contact details. Why administration needs your contact details? They allow quick and effective contact with you to notify you of:

  • documents ready for collection,

  • consideration of submitted applications,

  • the need to supplement documents or information on your matters conducted in offices.

Remember! The RDK will not be used to send you marketing or advertisements, but only to inform you about matters directly relating to you. Your data in RDK is safe. Only public administration and entities performing public tasks have access to them.


What is a trusted profile

Trusted profile - a digital tool that allows you to deal with official matters online without leaving your home. What is a trusted profile for?

  1. On the Internet, it performs the same function as an identity document.

  2. It allows you to sign an electronic document with a signature that is legally equivalent to a handwritten signature (only for public entities).

If you indicate in the application that you want to confirm a trusted profile:

  • An SMS with a one-time code will be sent to the mobile phone number provided in the application. Give the code to the clerk.

  • A one-time code will be sent to the e-mail address provided in the application, which you can, but do not have to provide, to the official (if you cannot receive this code, the official will confirm your trusted profile anyway).

  • You will receive a printout of the trusted profile creation confirmation.

  • The official will ask you to sign a commitment that you will not share your trusted profile with another person (on the second copy of the printout).

When your trusted profile is ready, you will receive additional information:

  • to the e-mail address provided in the application, in the next message you will receive the username (login) and confirmation that your trusted profile is ready;

  • to the mobile phone number provided in the application you will receive another SMSM with a one-time password to activate the trusted profile (you do not need to activate the trusted profile right away).

Legal basis

Act of March 12, 2022 on assistance to Ukrainian citizens in connection with an armed conflict in the territory of that state.